Friday, January 7, 2011

Citing Letters in an Application that are Almost Duplicates

A page by page read of the letters of application in George Drollette's application file to work for the Minister to China revealed that there are nearly duplicate copies of letters of recommendation in the file. The actual letters (in most cases) are not in the file. They are typed copies. The letters are slightly different.

Citing each one is a challenge as a citation needs to indicate which copy is being referenced. Letters are signed by the same person and have the same location and date. Fortunately the typed word "copy" appears on each transcribed letter in a slightly different fashion. This gives me a way to cite the letters separately and makes me realize that the transcriber used the word "copy" to differentiate one letter from the same person from the other letter from that person.

The devil is, as they say, in the details.

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