Monday, October 22, 2012

Tracking Digital Images While Making Them

We are using images from several deeds in Bourbon County, Kentucky, over the course of several issues of Casefile Clues. Copies of those deed records were made from the microfilm of materials at the Family History Library.

Note-taking is important when at the library, but most people simply don't do it. I include myself in that list to be perfectly honest. For some reason, I didn't give each file a name that indicated what was on the file. I should have and normally do. This time I simply used the numbers that were generated as I made each image.

I made 54 images from the deed books when at the library. This image is my chicken-scratch sheet I used when making my copies. I was interested in deeds for two indivduals: Thomas Sledd and James Tinsley. My notes included each deed book and page where that indivdual's deed was referenced. Then, as I made digital copies of the microfilm, I wrote down the image numbers. This helped me keep track of what deeds I had copied and told me what page(s) were on what image. This was a slight variation from my usual approach to making digital images where I used the file name to include specific details. I'm not certain why I didn't use that approach--perhaps because I had so many items to copy and time was running short.

This sheet of notes is just as important as my images. I scanned it and put it in the folder that contained all the images (titling it "coversheet"):


The one thing I wish I had done on this "coversheet" is put the FHL film numbers or specific title of the books. But, there is sufficient detail here to allow me to create a complete citation when sourcing these documents.

1 comment:

  1. I second the importance of these tracking notes. When scanning from microfilm I always include detail in the file name - including the film number, the page number or date of the image, the target persons name, and I make a note on the printout of the library catalog page. When copying from books on the fantastic copiers they have which allow the scans to go directly to flash drives you can't choose the file name though. So it takes more creative notes, and it's important not to wait too long to either rename the files or enter those weird names into a research log.

    Mike St. Clair

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